Privacy Policy

Thame Sportive is committed to protecting your personal data and ensuring that your privacy is respected. This Privacy Policy explains how we collect, use, and protect your information when you participate in our event, visit our website, or interact with us in any other way.

We may collect the following types of personal information:

• Personal Information: Name, email address, phone number, date of birth, and emergency contact details.
• Payment Information: If you register for the event, we may collect payment details to process your registration securely.
• Health and Safety Information: Any medical information you provide to ensure your safety during the event.
• Technical Information: IP address, browser type, and device information when you visit our website.
• Photography and Media: Photos and videos taken during the event may be used for promotional purposes.

We use your personal data for the following purposes:

• Event Registration and Management: To process your registration, manage your participation, and provide essential event updates.
• Health and Safety: To ensure your safety during the event and respond to any emergencies.
• Marketing and Communications: To keep you informed about Thame Sportive news, future events, and promotional offers (with your consent).
• Website Improvement: To monitor and improve our website’s functionality and user experience.

We do not sell or share your personal information with third parties for marketing purposes. We may share your data with:

• Event Service Providers: Such as timing companies, medical support teams, and technical service providers.
• Emergency Services: If necessary for your health and safety.
• Legal Authorities: If required by law or to protect the rights and safety of Thame Sportive participants.

We take appropriate technical and organizational measures to protect your data from unauthorized access, loss, or misuse. This includes secure data storage and encryption where appropriate.

We will only retain your personal information for as long as necessary for the purposes outlined in this policy or to comply with legal requirements.

• Event Registration Data: Retained for up to 12 months after the event.
• Financial Records: Retained for up to 7 years for tax and accounting purposes.
• Photographs and Media: Used for promotional purposes until you request removal.

You have the following rights regarding your personal information:

• Access and Correction: You can request a copy of your personal data and correct any inaccuracies.
• Erasure: You can request that we delete your personal data, subject to legal obligations.
• Objection to Processing: You can object to your data being used for specific purposes.
• Data Portability: You can request that your data be transferred to another organization.

To exercise these rights, please contact us at info@thamesportive.co.uk.

Our website uses cookies to improve your browsing experience. These cookies collect anonymous information about your device and browsing behavior. You can manage or disable cookies through your browser settings.

Photographs and videos may be taken during the event and used for promotional purposes, including on our website and social media channels. By participating in Thame Sportive, you consent to being photographed or filmed unless you notify us otherwise in advance.

We may update this Privacy Policy from time to time. Any changes will be posted on our website with the updated effective date. We encourage you to review this policy periodically.

If you have any questions or concerns about this Privacy Policy or how we handle your data, please contact us at:

Thame Sportive Organizing Team
Email: info@thamesportive.co.uk
Phone: 07854 601799